The RFQ Module reduces costs by ensuring the lowest price available from suppliers, RFQ streamlines buyer tasks and increases RFQ visibility, analytics, and controls taking your buyers to the next level. Used in the preparation of tender documentation or for a simple price gathering exercise, the RFQ is a formal invitation sent to one or more suppliers for the cost and availability of goods or services. RFQ is a particularly important strategic sourcing product, which automatically generates a purchase request for each successful supplier.

• Determine the best price and terms for an order
• Input manually or generate from existing order or remote request
• Manually input goods or services required or select from item file
• Produces pick list of relevant suppliers based upon cross-referenced criteria
• Show a supplier’s performance statistics from previous RFQs
• Produces individual documentation for each supplier
• Records suppliers’ response including price and lead times
• Generates a bid analysis sheet to assist in supplier appraisal
• Award items to one supplier or split them between several suppliers
• Manage highly complex non-commodity buying, in addition to easier to manage commodity buying
• Create an RFQ from an existing requisition, or simply enter your bid items and selected vendors.
• Print or e-mail completed Request for Quotations to selected vendors. Then enter the vendors quotes into the system as you receive them or have the vendors submit bids using the SIMMS RFQ Portal, along with discounts, terms, shipping charges and lead days.

All Purchase Order information can be reviewed and modified before launching the actual order.

Like requisitions, RFQs are easily modified until they are converted to purchase orders. Amended RFQs can also be transmitted directly to vendors.

A variety of bid analysis reports and inquiries simplify the selection process. Review bids on-line or on the printed Bid Analysis Report. SIMMS displays bid information for each line item, grouped by RFQ, commodity, item, vendor, buyer or date range.

RFQ status inquiry gives you up-to-the-second tracking of bids, including each vendor’s bid information, the successful vendor receiving the bid and the final purchase order. Once the bid award is made, SIMMS automatically converts the original request for quotation and the successful vendor’s bid information into a purchase order, awarding parts of an RFQ to different vendors, generating separate purchase orders for each vendor related to the awarded bids.

• RFQ supplier portal is 100% browser-native
• Manages Buyer-Supplier-Buyer RFQ process
• Manages the most complex requests
• Integrates with external systems
• No RFQ software to install on supplier PCs
• Uses only browser-native technology for the web portal submission piece

Status Reports offer detailed information on all RFQs entered into the system and the PO they were converted to. Review data on open or closed RFQs organized by RFQ, vendor, item, commodity, buyer and date required.

The RFQ Summary Report

a) lists requests for quotations items that have been entered into the system.
b) provides the capability to print all RFQs, closed RFQs only or open RFQs only.
c) enables the selection of the primary and secondary sort options. Sort options include:
• Buyer ID
• Commodity Code
• Item Number
• Required Delivery Date
• RFQ Number
• Vendor Number
d) enables the specification of the corporation whose quotations are to be printed.

(RFQ) Request for Quote Manager

SIMMS Request for Quote (RFQ) enables for one-step translation of a requisition into a paperless RFQ document that can be emailed to selected vendors for competitive pricing via a buyer and supplier accessible system (portal) for managing requests for quotes (and other kinds of supplier requests).

Item Replenishment

Determine your replenishment requirements for your entire system in a snap with the replenishment module

Item Fulfillment

Fulfill your orders with ease once product has been received for large quantities of orders at a time with the order fulfillment manager

Purchase Order Management

With SIMMS you can generate and receive an entire PO or partially receive a PO as many times as required until the whole PO has been received, creating separate Receipt of Goods & Receipt of Invoice documents for each partial receipt.

Auto-Reorder Points

Define automatic inventory item reorder points per location in a snap, using the economic or maximum stock level requirement settings assigning the reorder point, order quantity, minimum order quantity and maximum on hand values, and automatically generate Purchase Orders based on this defined criteria.

Landed Costing

Are you tired of having to calculate your landed costs through a series of spreadsheets, drafts, alternate programs and utilities that seem to suck the time out of your day? If so then the landed costing functionality found in SIMMS Inventory Management software is what you require. Make time for you and let SIMMS handle the complicated task of tracking your landed costing.

Purchase Orders on Hold

Place Purchase Orders on hold in order to prevent the receiving of the specified PO.

P/O Authorization Staging

With the Purchase Order authorization staging capabilities found in SIMMS you can enable the added security of having to have Purchase orders approved, and authorized prior to receipt.

Purchase Order Cloning

Easily clone a Purchase order into a new Purchase order for the same or different Vendor saving you valuable time in processing repeat orders.

Drop Ship Orders

With SIMMS even complicated tasks like drop shipping orders is made easy

Purchase Orders for Sales Orders

Advanced functionality such as creating Purchase orders for sales orders and having the sales orders created automatically on the fly from the related PO is made simple with SIMMS Inventory Software, not only can you create new Sales orders on the fly but you can even add the PO related items to an existing Sales Order.

Quick Payment from Receipt of Goods

Of course, you have the ability to apply quick payments such as deposits or even payments in full to a receipt of invoice on-the-fly from the same screen.

Serial number and Warranty Tracking

Tracking and assigning an items serial number, secondary level serial number and purchase warranty, sales warranty at the receiving stage is a snap in SIMMS Software.

Manufacturer Lot Tracking

Easily assign and track an items Manufacturer lot number at the receipt of goods stage in SIMMS.

Expiration Date Tracking

SIMMS Expiration Date Tracking system tracks an unlimited amount of expiration dates from the time they are received into inventory until the time they are issued. This information is permanently recorded in the system, allowing inventory control personnel access to a wealth of historical and validation information. Expiration Date Tracking is essential in the flow of inventory items that can expire such as life saving medication.

Alternate Bill to and Ship to

easily select an alternate ship to or bill to address for your purchasing transactions.

Override G/L Distribution

You can override the G/L distribution for each line item on your transaction for simple flexible accounting.

Defer Receipt of Invoice

SIMMS enables you to choose if you wish to receive the invoice for a receipt of goods at the time of receipt or defer the receipt of invoice for a later time, postponing the distribution to AP and GL until that time.

View and report Vendor Purchase History

SIMMS boasts an extensive library of Reports and report generators giving you the ability to, choose from some of the most versatile purchasing reports you could ever need.

Purchase Multiple Apparel Items with Matrix View

Effectively manage apparel and footwear styles using one item number with multiple color and size labels with the Apparel Matrix Inventory feature.

Purchase Order Reporting

From status reports to un-recieved PO reports you have the information you need when you need it.

Multi Currency

Our optional SIMMS Multi-Currency module delivers powerful and comprehensive Multi currency accounting, purchasing and sales functions. Sophisticated currency management and seamless transactions in any number of currencies provides a global competitive edge.